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type="topic" style="task"
id="documents-collections">
<info>
<credit type="author copyright">
<name>Julita Inca</name>
<email>yrazes@gmail.com</email>
<years>2012</years>
</credit>
<credit type="editor">
<name>Michael Hill</name>
<email>mdhillca@gmail.com</email>
<years>2012</years>
</credit>
<desc>
Group related documents in a collection.
</desc>
<link type="guide" xref="documents#print" />
<revision pkgversion="3.5.90" date="2012-09-05" status="review"/>
<revision version="13.10" date="2013-10-24" status="review"/>
<include href="legal.xml" xmlns="http://www.w3.org/2001/XInclude"/>
</info>
<title>Make collections of documents</title>
<comment>
<cite date="2012-02-20" href="mailto:yrazes@gmail.com">Julita Inca</cite>
<p>This assumes the reader knows how to explore and find documents.
By the end of this page, the reader will be able to make collections.
This topic is about:
- Overview of how collections work.
- How are collections searched? How can you only search inside a collection?
- Can you put collections inside collections?
</p>
</comment>
<p><app>Documents</app> lets you put together documents of different types in
one place called a <em>collection</em>. If you have documents that are
related, you can group them to make them easier to find. For example, if you
had a business trip where you made a presentation, your slides, your flight
itinerary (a PDF file), your budget spreadsheet, and other hybrid PDF/ODF
documents, can be grouped in one collection.</p>
<p>To create or add to a collection:</p>
<list>
<item><p>Click the <gui>✓</gui> button.</p></item>
<item><p>In selection mode, check the documents to be collected.</p></item>
<item><p>Click the <gui>+</gui> button in the button bar.</p></item>
<item><p>In the collection list, click <gui>Add</gui> and type a new
collection name, or select an existing collection. The selected documents
will be added to the collection.</p></item>
</list>
<note>
<p>Collections do not behave like folders and their hierarchy: <em>you
cannot put collections inside collections.</em></p>
</note>
<p>To delete a collection:</p>
<list>
<item><p>Click the <gui>✓</gui> button.</p></item>
<item><p>In selection mode, check the collection to be deleted.</p></item>
<item><p>Click the Trash button in the button bar. The collection will be
deleted, leaving the original documents.</p></item>
</list>
</page>
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